Miami HVAC Leads: Finding Mechanical Work Before the Job Gets Busy
HVAC opportunities often show up as a technical record attached to a larger project rather than as their own headline. Reading the mechanical scope, linking it to the parent building, and checking the latest dated event is what turns that record into a lead worth a message.
The same four steps, whether the buyer is a builder, a designer, an owner or a company you want to acquire.
Read the mechanical record on its own terms
Capture the work description, address, jurisdiction, permit or process number, related project, inspection history and contractor role for every mechanical filing. A replacement or repair permit needs a different sales approach than a new commercial system going into a ground-up build, so classify before you reach out.
When the HVAC package is typically decided
Where HVAC decisions typically land on a build. Mechanical rough-in has to be planned before walls and ceilings close in, which is why the window opens earlier than finish trades.
Link the record back to the parent project
A mechanical permit rarely tells the whole story by itself. Trace it back to the building permit it belongs to, and use that record's stage and scope to judge timing. Miami-Dade's public tools cover permit status, inspection routes, contractor inquiry and public data; City of Miami inspection history can be searched by permit, address or folio through iBuild.
Where this data comes from
Miami-Dade County's Open Data Hub is the county's public source for permits, certificates of occupancy, maps and applications, and its Building Online Services page links permit records, inspections, contractor inquiry and code cases in one place. Miami-Dade says its 35 municipalities each have their own building official, so a project inside one of them can still need county review. City of Miami records are checked separately, in iBuild.
Builtie plans start at $79 per month per seat for 20 projects a month, and $99 for 50. Growth adds LinkedIn and email outreach you run from the platform; Starter does not include Outreach. Done-for-you — where Builtie's team runs the content, campaigns and replies for you — is the Custom plan. There is a 7-day free trial with 10 projects.
Which plan fits you?
Starter, $79 per seat per month. 20 matched projects a month, which is $3.95 for a fully worked project — the decision maker, their verified email, phone and LinkedIn, the site context and the opening script all included in the one credit. Credits reset each month, and you can top up with a credit pack any time. Sourcing that by hand runs about twenty minutes a project, so the plan buys back roughly seven hours a month. Pick it if you already have someone sending the messages and what you are short of is a qualified list. It does not include Outreach.
Growth, $99 per seat per month. Twenty dollars more buys two and a half times the projects — 50 a month, $1.98 each — plus the entire outreach layer: LinkedIn and email sequences, campaigns, the unified inbox, events and social signals. Anyone opening more than 20 projects a month is better off here on volume alone, before counting the ten to fifteen hours a week that automated follow-up gives back. Pick it if someone on your team will log in and run it.
Done-For-You, the Custom plan, from CAD $1,500 a month. Pick it when the honest answer to “who is going to run this?” is nobody. Builtie's team writes the content, runs your LinkedIn, Instagram and email, answers the comments and DMs, builds and manages the campaigns, A/B tests the messaging, analyzes your followers and your competitors, and hands you the conversations. It sits on top of a Growth seat and is quoted against your trade, territory and channels. See everything Done-For-You covers, or compare all three on the pricing page.
Across the United States: Construction leads for HVAC contractors (US), with projects in the award window for six metros side by side.
Frequently asked questions
Are Miami-Dade County records complete for every Miami project?
No. County and municipal departments have different responsibilities. Identify the jurisdiction behind every mechanical record before treating it as complete.
Does a permit mean the project is accepting bids?
No. A permit date is evidence of a regulatory event, not a guaranteed bid window. Confirm with the contact whether the HVAC package is still open.
When is HVAC typically awarded on a Miami-Dade project?
Rough-in decisions, equipment selection and duct routing are usually settled around foundation and early framing, because they have to be planned before walls and ceilings close in. Finish equipment and controls can still be open later.
How should this data be refreshed?
State the exact refresh date and source beside any table of mechanical permits used for prospecting.