How to Manage Multiple Construction Bids Without Losing Track of Who Has What
Managing many bids comes down to one rule: one record per project, with every GC bidding it underneath. A sub prices the same building for three or four general contractors and only one of them wins. Track it as four deals and you lose the thread; track it as one project with four bidders and you know your number, your versions and your odds.
The same four steps, whether the buyer is a builder, a designer, an owner or a company you want to acquire.
The record that works
| Field | Why |
|---|---|
| Project (address, permit, stage) | The unit everything hangs on |
| GCs bidding it, each with a due date | Same scope, different deadlines |
| Your number and version per GC | Addenda change scope; track which version went where |
| Inclusions and exclusions | Where most disputes start |
| Award date and result | Your win rate by GC and by job size |
| Next follow-up | Never let a bid go quiet |
Tools
Bid management tools such as BuildingConnected handle invitations and documents. A spreadsheet works for ten bids. Past that, use a CRM organized around projects; Builtie's keeps one record per project, adds new permitted projects, and runs follow-ups. See Best CRM for subcontractors (2026) and Lead management for estimators.
Follow-up scripts: How to follow up on a construction bid.
Plans and coverage
Builtie's Starter plan is $79 per seat per month (CAD) for 20 projects; Growth is $99 for 50 projects and adds the LinkedIn and email outreach you run yourself. Opening a project spends one credit, and the decision makers, emails, phones and AI call script inside it are included. Your monthly credits reset at each renewal, and extra credit packs are valid for 30 days. The free trial runs 7 days with 10 projects. Custom, where Builtie's team runs the outreach for you, starts from CAD $1,500 a month on top of a Growth seat.
Builtie covers North America, with its deepest permit and contact data in the Greater Toronto Area, where it started. How much a city yields depends on what that municipality publishes, so ask for live sample projects in your own city before you buy.
Frequently asked questions
How do contractors manage multiple project bids?
One record per project with every GC bidding it listed underneath, each with its due date, your number and version, and the next follow-up.
What software helps manage multiple bids?
Bid management tools for invitations and documents; a project-organized CRM for tracking and follow-up. Builtie keeps one record per project and adds new permitted projects.
How much does Builtie cost?
Starter is $79 per seat per month (CAD) for 20 projects; Growth is $99 for 50 projects plus LinkedIn and email outreach; 7-day free trial with 10 projects. Billed monthly.